HIGHLAND
YOUTH FOOTBALL
BY-LAWS
Section 1: The name of this
organization shall be the Highland Youth Football Association. Hereinafter referred to as “H.Y.F.” Highland Youth Football shall operate exclusively as a non-profit
organization.
ARTICLE 2: PURPOSE
Section 1: The purpose of the
Association is to provide safe, supervised sport activities for the youth of
the Antelope Valley.
Section 1: The objective of Highland Youth Football shall be the following:
A.
To
build healthy bodies and minds.
B.
To
develop skill and proficiency in football or cheerleading and related
activities.
C.
To
teach concepts of teamwork, sportsmanship, loyalty, honesty and pride.
D.
To
stimulate community interest in sports.
E.
To
have fun.
F.
To
do all of these things with the welfare of the youngsters first and foremost,
without adult ambition for personal glory.
Section 1: Any person sincerely interested in active participation to effect
the objective of Highland Youth Football and currently in good standing with
H.Y.F., The Conference, other leagues within the Conference, and/or any other
youth organizations. Application for
membership may be denied by 2/3 vote of the Executive Board.
Section 2: There shall be the following two classes of members:
A.
Player Member: Any youth meeting the requirements of H.Y.F., The Conference, and
residing within the authorized boundaries of the league shall be eligible for
participation.
B.
Regular Member: Any adult who is the parent and/or legal guardian of a player
member, or is interested in furthering the objectives of this league may become
a regular member. All Board members,
coaches, team managers, and any other elected or appointed official must be an
active regular member in good standing.
Section 3: Suspension or Termination:
A.
Membership
may be terminated by resignation or by the action of the Executive Board
Members, by a two-thirds (2/3) vote of those officers present at the duly
constituted meeting. The following
Executive Board Members shall have the authority to discipline, eject, or
suspend the membership of any member on the spot when the conduct of such
person is considered detrimental to the best interest of the players and the
organization: President, Vice
President, Football Director, & Cheer Director.
B.
If
membership is possibly being terminated, the member involved must be notified
of such meeting, informed of the general nature of the charges and bylaw(s)
violated, and given an opportunity to answer such charges. A minimum of twenty-four hours notice shall
be given to the member involved. If the
member does not attend the meeting, it will still be held. A vote may take place and membership may
still be terminated.
C.
In
the case of a player/cheerleader member, the Exec. Board shall give notice to
the parent and/or guardian, and the head coach of the team in which he/she is a
member. An adult (twenty-one years of
age or older) shall appear in the capacity of the advisor with the player
before the Executive Board. A minimum
of twenty-four hours notice shall be given to all concerned parties. If the player/cheerleader member does not
attend the meeting, it will still be held.
A vote may take place and membership may still be terminated.
Section 1: The governing body of this league shall be the Board of
Directors. The Board of Directors shall
consist of an Executive Board and an Auxiliary Board.
A.
Executive Board shall consist of the
following positions: President, Vice
President, Secretary, Treasurer, Athletic Director, Football Director, Cheer
Director, Parliamentarian (non-voting), Fundraising Coordinator, Equipment
Manager, and Concessions Director.
B.
Auxiliary Board shall consist of Head
Coaches for football and Head Coaches for cheer.
Section 2: The Executive Board shall manage the property and affairs of the
organization. The Executive Board
shall, upon election, enter into the performance of their duties described in
Article 12 as of January 1st of the new season and shall continue in
office for a total term of two (2) years ending December 31st of the
2nd year. Each additional
two- (2) year term shall be approved the Executive Board.
A.
The
outgoing officer shall transfer all records, files and materials.
B.
Communicate
all practices and policies to the newly elected officers to insure a smooth
transition of the duties. Personally
developed procedures, letters and records will also be helpful to this process.
Section 3: The President shall have the power to appoint such standing and
special committees as he/she determines, and delegate such power to them, as
they deem advisable. The Executive
Board shall have the power to fill any vacancy, which may occur in any office.
Section 4: The Executive Board may adopt such rules and regulations for the
conduct of its meetings and the management of the league, as it deems proper.
Section 5: Elections:
A.
The
Head Coaches for the upcoming season shall be voted in by the current year
Executive Board before December 31st. The new Executive Board will vote in any vacancies after 12/31.
B.
The
President should be elected from within the Executive Board whenever
possible. The President for the
upcoming year shall be voted in by the current year Executive Board before
December 31st. If there are
no candidates by 12/31, the new Executive Board shall vote in a President.
C.
The
current Executive Board shall vote the Executive Board for the upcoming year in
before December 31st. If
there are no candidates by 12/31, the new Executive Board shall vote on
candidates for any remaining vacancies.
Section 1: Robert’s
Rules of Order shall govern all meetings of the Board unless suspended by the
Executive Board for that meeting. A
quorum will be a minimum of two-thirds of all Executive Board members. Once a quorum is formed, members leaving the
meeting cannot break it. Any Board
Member may resign or be removed from office.
Section 2: All
Football teams will be required to have a Team Manager appointed by the Head
Coach. If a team does not have a Team
Manager by one week before the first game, the President or Football Director
shall appoint one.
Section 3: All
Executive and Auxiliary Board Members will wear their HYF uniform shirt on game
days. We are a team and shall dress as
a team. No coach or team shall purchase
shirts that are different from the HYF shirts provided.
Section 1: The Executive Board shall meet no less than twice a month from
February to November. The Auxiliary
Board shall meet no less than once a month from February to November. Regular meeting dates will be scheduled by
the President at the first meeting commencing with the month of January.
A.
Special
meetings may be called by the President at any time or if requested by a Board
member and approved by 50% of the Executive Board.
B.
Attendance
at the regularly scheduled meetings is mandatory for all Board Members. Any member who cannot attend a scheduled
meeting shall notify the President or Secretary.
C.
Any Board Member who misses
three of any five consecutive meetings may be removed from office by a
two-thirds (2/3) majority vote.
Section 1: This Association shall operate both financially and
administratively on a yearly basis, beginning January 1. The financial records shall be closed
December 31st.
Section 2: The fiscal report will be given at the November meeting of the
Executive Board and may contain estimates for the rest of the operating year.
Section 3: The Executive Board shall decide all matters pertaining to the
finances of H.Y.F. and shall place all income in a common league treasury. Directing the expenditures of such as will
give no individual or team an advantage over those in competition with such individual
or team.
Section 4: The Board shall not permit the solicitation of funds in the name
of H.Y.F. unless all of the funds so raised are placed in the local treasury.
Section 5: The Board shall not permit the disbursement of league funds for
other than the conduct of Football and/or Cheerleading activities or normal
business expenses to keep the league running smoothly and properly.
Section 6: No director, officer or member of H.Y.F. shall receive directly
or indirectly any salary, compensation or emolument from the league for
services rendered as director, officer, or member.
Section 7: All monies received shall be deposited to the credit of the local
league in a designated local banking facility, and all disbursements shall be
made by check. The President and
Treasurer or other officer as determined by the Executive Board shall sign all
checks. Two authorized signors must
sign all checks.
Section 8: The books for H.Y.F. shall be turned over to a Certified Public
Accountant, or any other person appointed by the Executive Board as it deems
necessary.
Section 9: All monies received shall be turned in to the Treasurer in a
timely manner for proper recording. All
checks received shall be deposited in a timely manner. Receipts shall be exchanged immediately.
Section 10: A budget will be posted for all members to view at the Mandatory
Parent Meeting.
Section 1: All equipment owned by H.Y.F. shall be stored in a secured
location. If any equipment is to be
temporarily stored in a personal garage, it must have prior approval from the
Executive Board.
Section 2: The following Board Members shall have access to equipment at all
times – President, Vice President, Athletic Director, & Equipment Manager.
Section 3: All equipment shall be inventoried at the beginning of each year
and properly numbered for accountability.
ARTICLE 10: RIGHTS AND RESPONSIBILITIES OF BOARD MEMBERS
Section 1: All Board Members shall abide
by the following rules and responsibilities.
Violation of these rules shall be cause for suspension or termination
according to Article 4, Section 3.
Section 2: Board Members have the
following rights guaranteed under parliamentary law:
A.
To
be treated fairly and equitably.
B.
To
receive notice of meetings, attend meetings, make motions and second motions
when needed. Vote on motions
C.
Nominate
people for office. Be nominated for
office. Elect people for office.
D.
Know
the meaning of the questions or subjects being debated.
E.
To
speak on or debate an issue in turn.
F.
Object
when rules are being violated.
G.
Appeal
the decision of the chair.
H.
Have
access to minutes of all meetings.
I.
Receive
the treasurer’s report once a month.
J.
Get
a copy of the H.Y.F. bylaws.
K.
Not have to suffer personal
abuse and attack from any other member(s).
L.
Any
other rights guaranteed under parliamentary law.
Section 3: Board Members have the following responsibilities and obligations
as well.
A.
Attend
meetings, be on time, and stay until the end of the meeting.
B.
Be
ready to talk knowledgeable and intelligently on a topic.
C.
Be
open-minded and attentive.
D.
Treat
everyone with courtesy and respect. No
negative yelling at or belittling of other Board Members.
E.
Follow
the rules of debate and obey the rules of the organization.
F.
Attack issues, not
people!!! Respect the rights of others.
G.
Abide
by the final decision of the majority vote.
H.
Bring
in or recommend new members.
I.
Participate
in committees as requested or needed.
Respect the chair’s opinion and rulings of the committee.
J.
Promote
the organization’s growth and influence.
Enhance the organization’s reputation.
Section 1: All coaches associated with H.Y.F. will abide by the following
guidelines and responsibilities.
Violations of these rules shall be cause for suspension or termination
according to Article 4, Section 3.
A.
Do
not criticize the opposing team, its coaches or fans, by word of mouth or by
gesture.
B.
Refrain
from using abusive and profane language before anyone connected with the game.
C. Do not allow an ineligible player/cheerleader to participate in
practices or games until H.Y.F. and the Conference have approved the player for
play.
1.
Any
coach who knowingly plays an ineligible player will be automatically
suspended by H.Y.F. and may not assume coaching or any other duties with any
team in the Conference without the approval of H.Y.F. Board of Directors.
D.
Do
not permit an injured player/cheerleader to reenter the game if further play
would jeopardize his/her health.
E.
Coaches
shall not terminate game play at any time unless the game officials terminate
the game.
F.
Use
appropriate methods and drills for developing good physical conditioning and
skills.
G.
Emphasize
that good athletes are good students both physically and mentally.
H.
Strive
to make every activity serve as a training ground for life, and as a basis for
good mental and physical health.
I.
Be
on alert for any signs that would indicate possible health hazards. Also, insure alertness in the members of
your coaching staff.
J.
Explain
clearly and thoroughly any additional or more stringent rules.
K.
Make
it clear to players/cheerleaders that they are expected to attend all
practices, meetings and games.
L.
Explain
and discuss with the players/cheerleaders your rationale and philosophy,
playing rules and any other additional rules you institute.
M.
Enforce
all rules and regulations of H.Y.F. and the Conference. They are only as effective as the coaches’
attitude towards them. If there is a
problem or question, immediately seek the assistance of the Football Director,
Cheer Director, or President.
N.
No
coach may join another team’s coaching staff until released by the team he
originally committed to. He shall not
be released until all equipment is turned in.
H.Y.F.’s Board of Directors will arbitrate disputes in this matter.
O.
Don’t
intimidate the players, don’t call them names that are degrading, and don’t
yell or scream at them in a negative manner.
Yelling or screaming in a positive manner, a coaching manner or a
cheering manner is acceptable. If you
are not sure of the difference, please ask the Executive Board for
clarification.
P.
Have
fun and encourage your players to have fun as well.
Q.
Teach
the players to lose and to win in a sportsmanlike manner.
R.
Invoke
fair and respectful discipline.
1.
Constructive
criticism only, not degrading criticism.
2.
Do
not dispute officials’ calls beyond the acceptable questions.
3.
Remember
Team play, not Individual play.
4.
Always
keep a positive attitude around the players.
5.
Teach
respect to the players by respecting authority yourself.
S.
Explain
rules and consequences regarding missed practices or games. Enforce these rules equally with all your
players, no exceptions.
T.
MAKE SURE ALL PLAYERS PLAY
THE REQUIRED TEN (10) PLAYS PER GAME AND MAKE EVERY ATTEMPT POSSIBLE TO PLAY
EACH PLAYER MORE THAN THE REQUIRED TEN PLAYS PER GAME!
ARTICLE 12: DUTIES OF OFFICERS AND MEMBERS
Section 1: President: The President shall represent this
organization at all meetings of the Conference and shall keep this organization
informed as to the activities of the Conference. The President shall be responsible for coordinating or causing
the coordination of all activities where this organization has a responsibility
to the Conference. He/she shall appoint
three (3) alternates to attend the meetings in his/her absence. The President shall preside at the league meetings
and assume full responsibility for the operation of H.Y.F. according to its
Bylaws. He/she shall be responsible for
the conduct of this league in strict accordance to the policies, principles,
rules and regulations of the Conference.
The President shall supervise the function of the various
committees. The President shall vote
only to break a tie. The President
shall attend all scheduled meetings.
The President shall handle the league insurance administration and
maintain a record of all official documents pertaining to the
organization. The President shall
arrange a Coaches class, a Team Managers’ class, and a CPR/First Aid
Class. The President shall make sure that
the uniforms and Equipment are ordered early enough in the season to receive them
by the start of the season. The
President is responsible for making sure all uniforms and equipment are stored
in a secure location and for keeping records of all uniforms and equipment
distributed. The President is responsible for making sure that each team has a
first aid kit at the beginning of the season.
The President is responsible for either filling any Board vacancies that
occur mid season or that have not been filled by January 31st or for
completing or delegating the duties of that Executive Board position. The President is responsible for the safe
and effective operation of this organization.
Section 2: Vice President: The Vice President shall preside in the absence of the President
and shall work with other officers and committee members. The Vice President shall carry out such
duties and assignments as may be delegated by the President. The Vice President shall attend all meetings
and vote on motions. The Vice President
shall have other powers and perform other duties as prescribed by the Executive
Board. The Vice President is
responsible for the safe and effective operation of this organization.
Section 3: Secretary: The Secretary shall maintain a register of members and Board of
Directors. The Secretary shall attend
all scheduled meetings and record the minutes of each meeting and vote on
motions. The Secretary shall provide
the Board Members with a copy of the minutes.
The Secretary shall maintain a record of all official documents. The Secretary shall perform other duties as
prescribed by the Executive Board. The
Secretary is responsible for the safe and effective operation of this
organization.
Section 4: Treasurer: The Treasurer shall maintain the league books and financial
recordings. The Treasurer shall provide
a status report once a month to the Executive Board at the Executive Board only
meeting. The Treasurer shall prepare a
proposed budget at the beginning of the year and distribute a copy to the Board
no later than February 20th.
After the Board makes any necessary adjustments and then votes to accept
the budget, the Treasurer will print up a final Budget for the year and
distribute it at a March meeting. The
Treasurer will supervise all finances and pay all approved purchases or
expenses. The Treasurer will provide
receipts for all monies collected. The
Treasurer shall attend all scheduled meetings and vote on motions. The Treasurer shall perform other duties as
prescribed by the Executive Board. The
Treasurer is responsible for the safe and effective operation of this
organization.
Section 5: Athletic Director: The Athletic Director is responsible for putting in facilities
requests in a timely manner to secure facilities for practices and home
games. The Athletic Director is responsible
for all the field equipment. The
Athletic Director shall adequately prepare the facility for each home game by
arriving at the site at least 30-60 minutes prior to the first game and setting
up field markers, goal post pads, score board controller, roped off areas, and
any other necessary field equipment.
The Athletic Director is responsible for making sure there is first aid
supplies on the field. The Athletic
Director shall take down all the field equipment after the last home game has
been played and take it to a secured location to be stored until the next home
game. The Athletic Director shall
attend all scheduled meetings and vote on motions. The Athletic Director shall perform other duties as prescribed by
the Executive Board. The Athletic
Director is responsible for the safe and effective operation of this
organization.
Section 6: Football Director: The Football Director will assist the President in checking
eligibility of the football players throughout the season. He/she will check addresses, age, and weight
at the beginning of the season and report cards in the middle & at the end
of the season. The Football Director
shall act as a liaison between the players, parents, and Coaches & Team
Managers. The Football Director shall
supervise and direct the Football Coaches & Team Managers and enforce the
rules & regulations that they are to follow. The Football Director shall arrange and attend a Coaches class
and a Team Managers class prior to the beginning of the season. The Football Director shall also attend the
Conference Coach’s Clinic. The Football
Director shall review the game stats for Ten Play violations. The Football Director shall attend all
scheduled meetings and vote on motions.
The Football Director shall perform other duties as prescribed by the
Executive Board. The Football Director
is responsible for the safe and effective operation of this organization.
Section 7: Cheer Director: The Cheer Director shall represent this organization at all the
Conference Cheer Director’s meetings and keep this organization informed as to
the cheerleading activities of the Conference.
The Cheer Director shall supervise, direct, and control the business and
affairs of the Cheer Coaches and enforce the rules & regulations that they
are to follow. The Cheer Director shall
arrange a cheer coach’s clinic prior to the beginning of the season and a
cheerleader clinic. The Cheer Director
is responsible for planning the Homecoming Dance with the Cheer Coaches and
reporting the progress of such to the Executive Board. The Cheer Director shall
attend all scheduled meetings and vote on motions. The Cheer Director shall perform other duties as prescribed by
the Executive Board. The Cheer Director
is responsible for the safe and effective operation of this organization.
Section 8: Parliamentarian: The Parliamentarian shall be very familiar with Robert’s Rules of
Order, H.Y.F. Bylaws, and the Conference Bylaws. The Parliamentarian shall instruct the Board of Directors on the
aforementioned. The Parliamentarian shall attend all scheduled meetings and act
as a referee at the meetings. The Parliamentarian does not have any voting
rights. The Parliamentarian shall perform other duties as prescribed by the
Executive Board. The Parliamentarian
is
responsible for the safe and effective operation of this organization.
Section 9: Equipment Manager: The Equipment Manager is responsible for all the football
uniforms and equipment. The Equipment
Manager shall locate sources for purchasing quality uniforms and equipment at
reasonable prices. The Equipment
Manager shall inspect and inventory all uniforms and equipment before February
15th and provide an inventory report to the Executive Board along
with a list of items needed. If the
helmets need to be certified, the Equipment Manager shall inventory them &
send them to the vendor in January. If
uniforms need to be washed, he/she will coordinate a trip to a Laundromat along
with other Board Members. After the
Executive Board has approved the budget and the necessary purchases, the
Equipment Manager shall order the uniforms and equipment early enough to
receive them by the start of the season.
The Equipment Manager shall make sure that each Head Football Coach has
a Coaches Box that contains first aid supplies and extra parts for repairing
helmets or shoulder pads (i.e. Helmet screws, shoulder pad straps &
fasteners, jaw pads, chin straps, etc.).
Also, he/she shall make sure each team has 5 footballs, 2 kicking tees,
& a hitting bag. The Equipment Manager is responsible for arranging a site
for equipment distribution, which will take place the first Saturday after the
first week of practice. He/she will
coordinate the equipment distribution with the Coaches and Board Members. The Equipment Manager is responsible for
coordinating the collection of the uniforms at the end of the season along with
the Coaches and Board Members. The Equipment Manager shall secure the uniforms
and equipment in a storage unit. The Equipment Manager shall attend all
scheduled meetings and vote on motions. The Equipment Manager shall perform
other duties as prescribed by the Executive Board. The Equipment Manager is responsible for the safe and effective
operation of this organization.
Section 10: Fundraising Coordinator: The Fundraising Coordinator is responsible for locating sources
for fundraising events. The Fundraising Coordinator shall submit information on
the most reasonable and profitable events to the Board of Directors for
approval. After an event has been
approved, the Fundraising Coordinator shall plan the event, place orders, make
arrangements, distribute products or information, and maintain necessary
records. The Fundraising Coordinator
shall record all monies collected, provide receipts as needed, and turn in all
monies received to the Treasurer in an expedient manner. He/she will work closely with the Treasurer
and the Executive Board in order to produce the funds needed to meet the goals
and needs of the organization. The Fundraising Coordinator shall attend all
scheduled meetings and vote on motions.
The Fundraising Coordinator shall perform other duties as prescribed by
the Executive Board. The Fundraising
Coordinator is responsible for the safe and effective operation of this
organization.
Section 11: Concession Director: The Concession Director is responsible for planning a menu,
purchasing the necessary supplies for a fully stocked snack bar, and for being
open for business at all home games during game times. The Concession Director is responsible for
recruiting parents and/or available Board Members to work in the concession
stand and he/she shall supervise the operation of the concession stand. The Concession Director is responsible for
the money collected at the concession stand and shall turn in all monies
received to the Treasurer in an expedient manner. He/she shall keep a record of money spent and money received and
then report the profit or loss of each event to the Executive Board. The
Concession Director shall attend all scheduled meetings and vote on
motions. The Concession Director shall
perform other duties as prescribed by the Executive Board. The Concession Director is responsible for
the safe and effective operation of this organization.
Section 12: Head Coach: The Head Coach shall have control over all activities for their
team. He/she is responsible for
selecting eligible Assistant Coaches & Team Managers (Assistant Coaches and
Team Managers must be approved by the Executive Board to be eligible) and is
responsible for supervising the selected crew.
The Head Coach is responsible for using proper drills and methods to
physically condition and develop skills.
He/she is responsible for teaching either the game of football or
cheerleading. The Head Coach is
responsible for knowing and following the Coaching Ethics and Guidelines for
H.Y.F. and for the Conference. He/she
will be held accountable for any participating ineligible
players/cheerleaders. The Head Coach
shall attend all football or cheer coach’s clinics required by H.Y.F. or the
Conference. The Head Coach must be
First Aid & CPR certified and must provide proof of such to the Executive
Board and to the Conference. The Head Coach shall attend all scheduled meetings
and vote on motions relating directly to football or cheerleading as presented
by the Executive Board. The Head Coach shall perform other duties as prescribed
by the Executive Board. The Head Coach
is responsible for the safe and effective operation of this organization.
Section 13: Football Team Manager: The Team Manager is responsible for all of the administrative
duties for an individual team and reports directly to the Head Coach and the
Football Director. He/she is
responsible for proper completion of all forms for certification. The Team Manager shall have the player
contracts and physical forms on the field during all practices and games. He/she shall take attendance at each
practice and game and maintain attendance records for all players. The Team Manager will assist the Fundraising
Coordinator in distributing materials to the team or collecting money or
materials. The Team Manager shall keep
stats during the games and keep the Head Coach informed as to the status of
players receiving their required ten plays.
He/she will make every attempt possible to ensure each player receives
his or her ten plays without interfering with the coaching of the game. The Team Manager shall report to the
Football Director, immediately following the game, the names of any players
that did not receive their ten plays.
The Team Manager shall be prepared to show stats at any time during or
after a game if requested by a Conference Board Member or H.Y.F. Board
Member. The Team Manager shall maintain
all necessary records on their team.
The Team Manager shall attend the Team Manager’s clinic and any other
scheduled meetings. The Team Manager
shall perform any other duties as prescribed by the Head Coach or by the
Executive Board. The Team Manager is
responsible for the safe and effective operation of this organization.
Section 14: Assistant Coach: The Assistant Coach will assist the Head Coach with all
activities for their team. The
Assistant Coach shall abide by the decisions made by the Head Coach. The Assistant Coach is responsible for
knowing and following the Coaching Ethics and Guidelines for H.Y.F. and for the
Conference. The Assistant Coach shall attend all football or cheer coaches
clinics required by H.Y.F. or the Conference. The Assistant Coach shall perform
any other duties as prescribed by the Head Coach or by the Executive Board. The Assistant Coach is responsible for the
safe and effective operation of this organization.
Section 1: If at any time it becomes necessary or advisable to
dissolve this organization, all funds and assets shall be divided among the
existing teams with like purposes.
Dissolution would require a two-thirds (2/3) vote of the Executive
Board.
Section 1: These Bylaws may be amended by two-thirds (2/3) vote of the
Executive Board. All proposals must be
submitted in writing to the President, Vice President, or Secretary. Proposed amendments must be on the
agenda. Either the author of the
proposed bylaw or the President may request that the bylaw be presented at one
meeting and not voted on until the next meeting. All amendments go into effect immediately unless the amendment
specifies a future date and time.
PRESIDENT
The
duties of the President are as follows:
1.
The
President shall represent this organization at all meetings of the Conference
and shall keep this organization informed as to the activities of the
Conference.
2.
The
President shall be responsible for coordinating or causing the coordination of
all activities where this organization has a responsibility to the Conference.
3.
He/she
shall appoint three (3) alternates to attend the meetings in his/her absence.
4.
The
President shall preside at the league meetings and assume full responsibility
for the operation of H.Y.F. according to its Bylaws.
5.
He/she
shall be responsible for the conduct of this league in strict accordance to the
policies, principles, rules and regulations of the Conference.
6.
The
President shall supervise the function of the various committees.
7.
The
President shall vote only to break a tie.
8.
The
President shall attend all scheduled meetings.
9.
The
President shall handle the league insurance administration and maintain a
record of all official documents pertaining to the organization.
10. The President shall arrange
a Coaches class, a Team Managers’ class, and a CPR/First Aid Class.
11. The President shall make
sure that the uniforms and Equipment are ordered early enough in the season to
receive them by the start of the season.
12. The President is responsible
for making sure all uniforms and equipment are stored in a secure location and
for keeping records of all uniforms and equipment distributed.
13. The President is responsible
for making sure that each team has a first aid kit.
14. The President is responsible
for either filling any Board vacancies that occur mid season or that have not
been filled by January 31st or for completing or delegating the
duties of that Executive Board position.
15. The President is responsible
for the safe and effective operation of this organization.
I
have read and understand the duties for holding the position of Vice
President. I promise to follow these
guidelines to the best of my ability.
Failure to abide by these guidelines can be cause for suspension or
termination as noted in H.Y.F. By-laws.
_________________________ ______________________________________
DATE SIGNATURE
– PRESIDENT
WITNESSED
BY
VICE
PRESIDENT
The
duties of the Vice President are as follows:
1.
The
Vice President shall preside in the absence of the President and shall work
with other officers and committee members.
2.
The
Vice President shall work closely with the President to enforce the H.Y.F. By-laws and the Conference By-laws.
3.
The
Vice President shall carry out such duties and assignments as may be delegated
by the President.
4.
The
Vice President shall attend all meetings and vote on motions. If unable to attend a meeting or function,
he/she shall notify the President or Secretary.
5.
The
Vice President shall have other powers and perform other duties as prescribed
by the Executive Board.
6.
The
Vice President is responsible for the safe and effective operation of this
organization.
7.
The
Vice President is responsible for assisting with crowd control, field setup,
and any other duties deemed necessary.
I
have read and understand the duties for holding the position of Vice
President. I promise to follow these
guidelines to the best of my ability.
Failure to abide by these guidelines can be cause for suspension or
termination as noted in H.Y.F. By-laws.
_________________________ ______________________________________
DATE SIGNATURE
– VICE PRESIDENT
WITNESSED
BY
SECRETARY
The
duties of the Secretary are as follows:
1.
The
Secretary shall maintain a register of members and Board of Directors.
2.
The
Secretary shall attend all scheduled meetings and vote on motions. If unable to attend a meeting or function,
he/she shall notify the President or Vice President
3.
The
Secretary shall record the minutes of each meeting.
4.
The
Secretary shall provide the Board Members with a copy of the minutes in a
timely manner.
5.
The
Secretary shall maintain a record of all official documents pertaining to this
organization.
6.
The
Secretary shall perform other duties as prescribed by the Executive Board.
7.
The
Secretary is responsible for the safe and effective operation of this
organization.
I
have read and understand the duties for holding the position of Secretary. I promise to follow these guidelines to the
best of my ability. Failure to abide by
these guidelines can be cause for suspension or termination as noted in H.Y.F.
By-laws.
_________________________ ______________________________________
DATE SIGNATURE
– SECRETARY
WITNESSED
BY
TREASURER
The
duties of the Treasurer are as follows:
1.